An Integrated Baseline Review (IBR) is a joint customer/contractor activity walking through and assessing the Performance Measurement Baseline (PMB). IBRs are typically performed within a few months after a contract has been awarded, although they can be performed at any time, including pre-contract award.
The purpose of an integrated baseline review is to:
In a DoD environment, an integrated baseline review is treated as a formal event and usually involves considerable preparation and follow-up. IBR practices vary across civilian agencies and are often less formal. Regardless, IBRs are generally recognized as a significant program management event and are a critical milestone for the success of the program and the relationship between the supplier and customer.
Some agencies publish integrated baseline review guides to describe the process they use. Some examples are:
The National Defense Industry Association (NDIA) has published an IBR Guide which has been adopted by agencies such as the Department of Energy.
While each agency and program office may have their own preferred approaches to an IBR, generally all IBRs will have the following components:
Joint Integrated Baseline Review Team Training
Provided by the government program office or third-party facilitator prior to the IBR. This training helps the joint government and contractor team understand the process and expectations for the upcoming IBR.
Executive In-Brief
The on-site portion of the IBR kicks off with an executive in-brief. This in-brief is used to present the agenda, schedule, and logistics to the team. It is typically given jointly by the government and supplier program managers. The on-site portion of the IBR typically takes place over a three (3) to four (4) day period, depending on the size of the contract and the number of CAMs to be interviewed.
Program Team Discussions
The bulk of the IBR consists of discussions with the supplier's Master Schedulers, Control Account Managers (CAMs), Risk Managers, and other program team members responsible for program planning, scheduling, and budgeting activities. The following artifacts are typically reviewed during these discussions:
Some IBR teams may look at additional program artifacts, including EVMS processes and reports, to ensure the system is being set up and operated to provide good data. For some DoD contracts, DCMA may choose to participate in the IBR. While the IBR is focused on the Performance Measurement Baseline (PMB) and is not an EVMS compliance review, system problems identified during the IBR could pose a risk to the program and should be addressed.
Executive Out-Brief
The Executive Out-brief provides a preliminary list of findings and follow-on activities. It may be followed up with a formal Corrective Action Request (CAR) list for the supplier to address.
Follow-Up Activities
The supplier will respond to the CARs with a Corrective Action Plan (CAP). This describes activities the supplier will perform to fix the identified issues and a timeline for completion. The supplier will then work to execute the CAP.
IBR Closure
Once all corrective actions have been resolved, the government program office will formally notify the supplier of the IBR closure and schedule further IBRs if required.
It is important to understand that the IBR is a process, and not a single event. IBRs can and should be conducted throughout the life of a contract. Some events that could trigger an IBR are:
Not sure if you are ready for an IBR? Check out our article "How do determine if your program is ready for an IBR?" for help.
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